Regular Meeting January 9, 2020
One week late because of the New Years Holiday. Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting were approved as printed with Motion by Shockman, seconded by Lee and carried. Treasurer’s reports received
OLD BUSINESS: Ballfield rent stays at $250, Planning commission stays at $50, Driveway permits stays at $250.
The Isanti County Board of Adjustment approved the Doberstein request.
Cambridge State Bank requires a new Motion regarding the signatures for the accounts we have with them. (Original Motion was made September 3, 2015. Motion by Lee, seconded by Fix and carried to require two signatures when withdrawing funds from the Cambridge State bank from the following members: Treasurer Kirsten Schmidt, Clerk Valerie Anderson and Supervisor John Shockman. Those three will visit Cambridge State Bank to complete the required documents.
NEW BUSINESS: Motion by Shockman, seconded by Lee and carried that because of the changes in State statue and since we are now under the requirement for bids, we will ask for quotes instead of bids for our yearly road work.
City of Braham Fire Contract was signed and payment for the year will be made today.
Val will contact Isanti County to start the process of the culvert replacement on 381st Ave NE. 2019 Building permit list was received.
Tom Belland will be maintaining the snowplowing at the Town Hall. He would like payment at end of season but will be submitting monthly snowplowing dates.
Checks 7014-7023 , ACH 436-438 were approved, Receipts: 384-385
Meeting adjourned at 8:10 p.m with motion by Shockman, seconded and carried.
Regular Meeting February 6, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting were approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received
OLD BUSINESS: Darrick Wotachek is working to get the approval for culvert replacement in 2020.
NEW BUSINESS: From the quotes received for the 2020-21 road work, motion was made by Shockman, seconded by Fix and carried to accept the quote from Hass Construction.
Motion by Lee, seconded by Shockman and carried to donate $500 to the Safety and Rescue fund from the Fire budget.
Checks 7024-7031, ACH 439-441 were approved, Receipts: 386-389
Meeting adjourned at 8:45 p.m with motion by John, seconded and carried.
Regular Meeting March 5, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting were approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received
OLD BUSINESS: Steve updated us regarding replacing the culverts on 381st with the cost of plastic. And we will continue to get Darrick Wotachek from Isanti County to work with us to see if there is any wetland being disturbed. Also, if it would be possible to use tire shreds in this construction.
Finished the estimate 2021 budget proposal with a total increase of $150 to $214,920. Received a call from Shawn Fiedler regarding Wickhams Bluff plat in which he talked about changing both the number of lots and the roads/easement. No action taken but we will make calls to see what changes can be made without another planning commission hearing.
NEW BUSINESS: Set agenda for the annual meeting, Motion by Shockman, Seconded and carried.
Checks 7032-7048, ACH 442-445 were approved, Receipts: 390-393
Meeting adjourned at 8:30 p.m with motion by Lee, seconded and carried.
ANNUAL MEETING March 10, 2020 (Unapproved until March 2021 meeting)
Clerk, Val Anderson, Called the meeting to order at 7:00 pm. There were 4 residents in attendance and no visitors. John Shockman motioned for Jim Lee to be moderator, seconded by Don Fix, motion carried. No changes were made in the Agenda. The printed 2019 Clerk’s report was read by Val Anderson. Motion by Shockman, seconded by Don Fix and carried to approve the 2019 minutes as printed.
John Shockman made a motion, seconded by Don Fix and carried, to accept the 2021 budget as follows: Levy Other Total
Revenue: 34,826 1,074 35,900
Road & Bridge 136,900 25,100 162,000
Fire 17,020 17,020
Total 188,746 26,174 214,920
Next years meeting will be held at 7:00 p.m. March 9, 2021.
Meeting was adjourned at 7:25 p.m. with motion/by John Shockman second by Don Fix and carried.
Regular Meeting April 2, 2020
Due to the Peacetime Emergency declared by Governor Walz under Minnesota Statutes Chapter 12, the Health Pandemic that is COVID-19 as labeled by the Center for Disease Control, and the stay-home-order as declared by Minnesota Executive Order 20-20, the April 2, 2020 Regular Town Board meeting shall be held on April 16, 2020 by phone conference. This information was posted on the townhall door and posting board. Also on the Township website.
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Clerk Val Anderson, John called the meeting to order at 7:00 p.m.
No Old Business:
New Business: RESOLUTION 2020-1 Voting Affirmatively: 3 Voting Negatively: 0
Note: No Clean up day will be held this year and the Road check will be May 16 meeting at the Town hall. No Bills were approve at this meeting.
Meeting adjourned at 7:20 p.m with a motion by Lee, seconded and carried.
Board of Appeal and Equalization By Zoom Meeting: April 20, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix, Clerk Val Anderson, Assessor Elisha Long, resident Holly Giffrow-Boss, and others watching Assessor Long updated us on the current values for the township
Holly Giffrow-Boss Parcel #11.023.0701 4179 389th Ave NE Current Value $495,700. Holly Giffrow-Boss gave testimony regarding why her property should be reduced in value comparing it to her Appraisal Report of $448,000 for property in Stanford Township, North Branch and Pine City. Assessor Long stated that the value of the sale in Stanford Township did not include the land and the other two were not similar enough. After a lengthy discussion with no resolution, motion by Lee, seconded and carried to continue this meeting to May 14, 2020 at 6:00 pm prior to our regular board meeting, at the townhall to research the appraisal report in more detail.
Other properties before the board for approval but have also been postponed are: Brandon Hunter 11.040.0800 38814 Okinawa St NE & Arnold Hackler 11.010.1200 2915 405th Ave NE.
Continued Board of Appeal and Equalization Meeting: May 14, 2020 at the Stanchfield Township Hall in compliance with the Covid 19 Governor’s regulations.
Present: Supervisors; Jim Lee, Donald Fix John Shockman joined the meeting after it started, Clerk Val Anderson, Assessor Elisha Long, Appraiser Scott Soderman, resident Holly Giffrow-Boss. Jim Lee called the continued meeting to order at 6:02 pm. Assessor Long gave more detailed information on how the Assessors office places value on the properties, different classifications, Homestead Credits, and a number of agricultural programs. Resident Holly Giffrow-Boss reviewed her Appraisal Report and reasons why it should be considered. Appraiser Soderman passed out a number of local property sales which were reviewed by those present. After discussion of the Appraisal Report and the properties presented by the Assessor’s office, Assessor Long asked if there were any further questions. With no more questions, Holly Giffrow-Boss left the meeting.
A motion was made by Shockman, seconded by Fix and carried to accept the assessors report as presented:
Brandon Hunter 11.040.0800 38814 Okinawa St NE Adjustment for house not in Plot correct and adjusted CAMA (Computer Assisted Mass Appraisal) to more closely represent the Property. Down $34,700 to new value of $174,400, per assessor.
Daniel Boss and Holly Giffrow-Boss 11.023.0701 No Change, giving credit to Holly Giffrow-Boss’s diligent work in getting the appraisal, but due to the number of like kind local properties sales that were of similar value, previous corrections for land classifications and the numerous appraisers that had viewed the property, the board felt confident the assessor’s value was correct.
Arnold Hackler 11.010.1200 2915 405th Ave NE Lowered $12,000 to $14,000, per assessor. (no Sewerand Water on the property)
Motion by Lee, seconded by Shockman and carried to adjourn the meeting at 7:10 pm
Regular Meeting May 14, 2020
Held one week late and in compliance with the Covid 19 Governor’s regulations. Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass, Thomas Lundeen. John called the meeting to order at 7:12 p.m. The Pledge of Allegiance was recited. Minutes for March and April meetings were approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received
No Old Business:
NEW BUSINESS: an email was received regarding the Isanti County High Speed Internet Access. No action was taken on this request, but we asked to be part of future conversation.
No action was take on the Isanti County Board of Adjustment request for Candace Filly and Jim Warden to build a garage in the road set back of 38865 Naples street. It is set back farther from the road than the current home.
Because of the Covid 19 restrictions the Cambridge Community Resources is currently not doing lawn mowing. Don Fix contacted Rick’s Lawn care and they submitted a bid per time for $60 Townhall and $70 Ballfield. Rick will carry the WC/liability insurance and will mow as needed. Motion by Lee, seconded by Fix and carried to accept this bid. | We received the renewal notice for our MATIT coverage, no changes were made.
Val will check into using tire shreds on 381st culvert. Adams lake is a protected Wetland and may need additional requirement to place tire shreds. DNR #Adams-30-62W
The road check was postponed to Wednesday May 20 at 3 pm. East Central Energy sent a letter that they may be taking down trees along the power line.
Checks April (None) May: 7049-7059, ACH: April 446-447 & May 448-450 were approved, Receipts: 394– 400
Meeting adjourned at 8:35 p.m with motion by Shockman, seconded by Lee and carried.
Regular Meeting June 4, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the May 14, 2020 regular meeting and the Board of Appeal and Equalizations meetings on April 20, 2020 and May 14, 2020 were approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received.
OLD BUSINESS: We can use tire shreds according to the information from Darrick Wotachek but we must contact the zoning office before we start. There may also be other contacts to get approval for the wetland replacement process if needed. Jim passed out the Report from the Road check.
Election Judge Trainings. We are only doing the training on line, no in person trainings.
NEW BUSINESS: Motion by Shockman, second and carried to dispose of pre 2016 election information.
Jenna Duwenhoegger our new census contact called into the meeting to discuss the outcome of the 2020 census. Because of Covid, it is late, but on track to turn into the President early 2021.
Checks 7060-7065, ACH 451-454 were approved, Receipts: 401– 403
Meeting adjourned at 8:20 p.m with motion by Shockman, seconded and carried.
Regular Meeting July 2, 2020
Present: Supervisors; Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. Jim called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting was approved as printed with Motion by Lee, seconded and carried. Treasurer’s reports received
OLD BUSINESS: Received $2,461.06 Reimbursement for the Presidential Primary Election Costs
NEW BUSINESS: Information has be sent regarding getting reimbursement for the CoVid expenses. Val will get more information from MAT. Also, MAT has made available a policy for Health Insurance which has been sent to all board members.
Checks 7066-7072, ACH 455-457 were approved, Receipts: 404-407
Meeting adjourned at 8 p.m with motion by Lee, seconded and carried.
Regular Meeting August 6, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass, William Becklin. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting was approved as printed with Motion by Lee, seconded and carried. Treasurer’s reports received
OLD BUSINESS: Motion by Shockman, Seconded by Fix and carried to apply for the Covid-19 funds to cover unplanned costs we currently have and will occur.
William Becklin was present to discuss the progress and letter he will be sending to Burlington Northern for the high bridge. He is hoping BN will agree on the costs and then he can begin construction. We have added to our costs the cement approach to help the project last longer.
We are continuing to have cars parked on Naples St and the sheriff has been contacted. It is required from Isanti County that we have no parking signs placed on the beginning of the road, also, emergency snow road sign. Val will check into what wording works with other townships and pass it by MAT also.
NEW BUSINESS: East Central Energy would like to take down the silver maples under their line between our fence and 389th ave. We have no objection.
Isanti County is overlaying County Road 36. Isanti County will be contacted to see if we can extend the approaches on 397th, 401st and 405th to 100 feet. Steve Hass will find out the costs to overlay Naples.
We have received notice that the City of Braham will be holding a public hearing on August 13th to annex the following parcels. Because the are surrounded by the City of Braham, current law state we can not stop it even if the homeowners do not want to be annexed. 11-001-1000 Brabec: 11-012-1001 Plageman; 11-001-0800 Simons; 11-001-0700 Miron; 11-001-0900 White. The town board will attend the hearing and notice will be posted.
Notice was given to us that a group home will be going in at 37409 Polk St NE.
2019 Census Update: Population 1246; households 461
2020 LGA will be used for expenses in the revenue fund for over budget expenses.
Checks 7073-7082, ACH 458-460 were approved, Receipts:408-412
Meeting adjourned at 8:45 p.m with motion by Lee, seconded and carried.
Regular Meeting September 3, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting was approved as printed with Motion by lee, seconded and carried. Treasurer’s reports received
OLD BUSINESS: We have received $30,975 to spend on Covid-19 expenses. Anything we don’t spend we have to turn over to Isanti County.
We will put no parking signs on Naples, Okinawa and the turnaround at the end of Naples.
East Central trimmed the trees by the fence, but will take the tress down after the ground is frozen.
The annexation of 11-001-1000 Brabec: 11-012-1001 Plageman; 11-001-0800 Simons; 11-001-0700 Miron; 11-001-0900 White has been approved with 100% landowners non approval. Because the parcels are surrounded by the City of Braham, current law state we can not stop it even if the homeowners do not want to be annexed. The board members were present and also objected, but the city council approved it 3/2.
Checks 7083—7099, ACH 461-464 were approved, Receipts: 413– 416
Meeting adjourned at 8:15 p.m with motion by Shockman, seconded and carried.
Regular Meeting October 1, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting was approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received
OLD BUSINESS: First Covid-19 report submitted for March through Septmeber at $2,481.25. The bathroom fixtures and 3 computers to do zoom webinars will be charged to the Covid-19 expenses.
No parking signs will be orders for Naples and Okinawa and the turnaround at the end of Naples. The purpose is to keep cars from parking on our township road and the area where we need to pile snow.
Final paperwork has been filed for the annexed parcels and will be on the 2021 tax rolls for the City of Braham. The City of Braham will reimburse us $1,084.32 with $542.16 paid in 2021 and 2022.
Darrick Wotachek sent information regarding culvert replacement on Central Drive South of CR 4.
NEW BUSINESS: Tuesday November 10 at 6 pm is set for the Board of Canvas with Motion by Lee, seconded by Fix and carried.
The Centurylink utility permit at 38744 Nyman Drive was approved at the 33’ edge of Right of Way.
Additional Covid-19 Election Judges approved were Jean Labeau, Eric Becklin and Tina Labeau with Motion by Lee, seconded by Fix and carried.
Checks 7100–7109, ACH 465-467 were approved, Receipts: 417-419
Meeting adjourned at 8:30 p.m with motion by Fix, seconded and carried.
Regular Meeting November 5, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass, Douglas Deering, Braham Fire Department members, Ross Benzen, Assistant Chief and Eric Jones. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting was approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received
OLD BUSINESS: Final expense report for the $30.975 Covid money, we have now spent $7786.44. Motion by Shockman seconded by Lee and carried to spend the remaining balance as follows: $200 towards updating the bathroom with a touchless towel dispenser and $$22,988.56 for the Braham Fire Department for Covid-19 related PPE supplies and equipment.
The Culvert on Central Drive south of County Road 4 has been completed without the surrounding wetlands being affected. Also culverts replaced on 401st Ave west of Polk Street and 400th Lane.
NEW BUSINESS: Mr Deering was in attendance and we discussed his Board of Adjustment request to create an easement with less than the require setback to an existing pole type structure. Because this would be the second driveway/easement using the same driveway, we first discussed that use. Mr Deering and Mr Beckman delivered a letter which they will record at the County Recorders office stating that they understand the Driveway/easement is not a township road until it is brought up to our specifications and it is accepted by our board. Shockman Motioned and Fix seconded to accept the variance in our requirement for a township road to be built when it is used for 2 properties and to allow the driveway/easement to be 42’ from the existing structure. The submitted signed document of understanding regarding the driveway/easement is not a township road until they bring it up to our specifications must be recorded on that 40 acre parcel. Motion carried.
Election Judge, Steve Tripp, sent a request to volunteer for the November 3, 2020 general Election.
The City of Braham sent a 3 year fire contract. It is our understanding that the amount billed included the properties annexed into Braham. Motion by Lee, seconded and carried to not sign a 3 year contract as we prefer yearly contracts and we want assurance that our values are correct.
Checks 7110-7137, ACH 468-470 were approved, Receipts: 420 -422
Meeting adjourned at 8:45 p.m with motion by Lee, seconded and carried.
Canvas Meeting November 10, 2020
Present: Supervisors; John Shockman, Jim Lee, Clerk Valerie Anderson, Absent Don Fix. John called the meeting to order at 6:00 p.m.
After a review of the abstract and tapes Motion by Shockman, seconded and carried to approve the results as tallied, as follows:
Total Registered at 7 am: 777 Number registered on election day: 52 (no record from Isanti County of Absentee ballot new registrations.)
Total in person voters: 528; Accepted Absentee ballots: 214 equal 742 total voters
Supervisor Seat A: Donald J Fix 595 Write in : 2 Dean Bondeson; 1 R John Singh; Undervote: 144
Treasurer: Kirstin Schmitz: 582 write in 1 Dean Boneson; 1 Loren W Davis; 3 illegible Undervote: 155
We, the legally constituted Stanchfield Township canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on, at the State General Election held of Tuesday, November 3, 2020 as appears by the returns of the election precincts voting in this election, duly returned to, filed, opened and canvassed and now remaining on file in the office of Stanchfield Township Clerk. Witness of official signature at the Stanchfield Township Hall in Isanti County this 10th day of November, 2020 Motion by Shockman, seconded and carried. Meeting Adjourned at 6:10 pm with motion by Lee, seconded and carried
I, Valerie M. Anderson, Clerk of Stanchfield Township do hereby certify the within/forgoing pages/tapes to be a full and correct copy of the original abstract from the Isanti County Auditor and return of the votes cast in Stanchfield Township State General Election held on Tuesday, November 3, 2020
Regular Meeting December 3, 2020
Present: Supervisors; John Shockman, Jim Lee, Donald Fix Treasurer Kirstin Schmitz, Clerk Val Anderson, Steve Hass. John called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. Minutes of the last meeting and the Canvass Meeting were approved as printed with Motion by Shockman, seconded and carried. Treasurer’s reports received
OLD BUSINESS: A meeting was held to give an update on the cost of bring high speed broadband to the county. It was our understanding that only township residents would pay for this and the expense is unaffordable, no action taken.
The Isanti County Board of Adjustment variance was approved for Deering/Beckman.
From the spring road check the culverts on 405th and 381st did not get done this year.
NEW BUSINESS: Adopted the two following resolutions.
RESOLUTION #2020-2 ADOPTING THE MINNESOTA TOWNSHIPS GENERAL RECORDS RETENTION SCHEDULE
WHEREAS, the town has possession of, and continues to receive, a wide range of records in the normal course of conducting the town’s business;
WHEREAS, the retention of records in the town’s possession are regulated by Minn. Stat. § 138.17, which prohibits the destruction of records unless the town has adopted the records retention schedule and destroys the records according to the procedures and schedule mandated by the statute; and WHEREAS, the town board desires to comply with the requirements of the records retention law and to manage the town’s records in an efficient and appropriate way, including being able to destroy records that no longer need to be retained under the schedule;
NOW, THEREFORE, BE IT RESOLVED, that the town board of Stanchfield Township, Isanti County, Minnesota hereby adopts the Minnesota Township General Records Retention Schedule for the management and destruction of the records in the town’s possession;
and BE IT FINALLY RESOLVED, that the town board will send notice of its decision to adopt the schedule to the Government Records Archivist at the Minnesota Historical Society on the form provided for such notification. M/S Lee/Fix, Carried Voting Affirmatively: 3 Voting Negatively: 0
Adopted this 3rd day of December, 2020 BY THE BOARD
STANCHFIELD TOWNSHIP RESOLUTION #2020-3 DESIGNATING A POLLING PLACE
WHEREAS, Minnesota statutes § 204B.16 requires the governing body of each municipality to designate by ordinance or resolution a polling place for each election precinct; and
WHEREAS, Stanchfield Township consists of a single election precinct; and
WHEREAS, Stanchfield Township Board designates the Stanchfield Town Hall at 3441 389th Ave NE Stanchfield, MN 55080 as the polling place for the precinct in accordance with all State statutes;
NOW THEREFORE BE IT RESOLVED, the Stanchfield Township Board does formally approve Stanchfield Town Hall at 3441 389th Ave NE, Stanchfield, MN 55080 as the designated polling place for the precinct. M/S Shockman/Lee, carried Voting Affirmatively: 3 Voting Negatively: 0
Adopted this 3th Day of December, 2020
The 2020 weed report was completed.
Checks 7138-7146, ACH 471-475 423were approved, Receipts: 423-426 Meeting adjourned at 8:45 p.m with motion by Shockman, seconded and carried.